How it works
From onboarding to a completed payout, in one recurring cycle
PayStaff is built around a single operating cycle that repeats every pay period. Once it's set up, most weeks require no manual work from either side — the system produces the invoice, and the client just has to approve it.
The operating cycle
One cycle, repeating
The same sequence runs every pay period once your team is set up.
1
Set up your team
Add workers, set rates and roles once in PayStaff Connect.
2
Track & verify work
SIPAG records time and work evidence as it happens.
3
Review & approve
Managers check and approve work before it's billable.
4
Get invoiced
Approved work becomes an invoice automatically.
5
Fund & pay
The client authorises payment; PayStaff routes the payout.
6
Repeat
The same cycle runs again next pay period, with a full history behind it.
Who does what
What each side actually does day to day
The cycle only feels automatic if both sides know their part in it.
Australian client — review, approve, fund
Managers check in on SIPAG activity as needed, approve work at the end of the period, and authorise payment against the invoice PayStaff has already prepared. No manual invoice building, no separate payment app.
Filipino professional — work, review, get paid
SIPAG tracks work automatically in the background. Professionals can review their own hours before submission, see exactly what’s approved, and watch payment move from funded to paid without chasing anyone.
When things don't go to plan
Exceptions are part of the design, not an afterthought
Real work weeks aren't always tidy. PayStaff is built to handle the exceptions without breaking the cycle.
Handled inside the cycle
- A worker forgot to log a session and needs to add it manually, with a note
- A manager disputes part of an invoice before approving the rest
- Rates change mid-period and need to apply from a specific date
- A public holiday or leave day needs to be excluded from billable hours
Not something you'll need to solve yourself
- Reconciling three different tools to figure out what's owed
- Manually rebuilding an invoice because a timesheet changed
- Chasing a payment status update over email
- Keeping a separate spreadsheet as the 'real' record
Ready to see your own cycle running?
Set up your team once, and let the weekly cycle do the rest.
