Payments
A payment workflow built for business, not just a transfer
PayStaff turns approved work into an invoice, routes client funding into a cross-border payout, and keeps a transparent, reconciled record on both sides — so payment day doesn't mean chasing statuses across three different apps.
Payment Overview
This month
$15,123
Paid
$1,254
Pending
$582
Scheduled
Invoice #1042 – Norman M.
Paid
Invoice #1043 – Serena D.
Scheduled
Invoice #1044 – Miko S.
Pending
The transaction lifecycle
From approved work to a completed payout
1
Draft
An invoice is prepared automatically from approved work in SIPAG.
2
Submitted
The invoice is submitted to the client for review.
3
Approved
The client approves the invoice, confirming the amount owed.
4
Funded
The client authorises payment, moving funds into the PayStaff workflow.
5
Processing
Funds route cross-border toward the professional's payout.
6
Paid
The Filipino professional receives their payout, and both sides see the same record.
Two sides, one ledger
What each side sees at every stage
Client side — fund with confidence
Australian clients see the invoice tied directly to approved work, authorise payment when they’re ready, and can track exactly where funds are in the process — without needing to ask.
Professional side — see the whole picture
Filipino professionals see the same invoice status their client sees, plus their own running earnings history — no guessing whether a payment has actually been sent.
Status meanings
What each payment status actually means
Status
What it means
Who acts next
Draft
Submitted
Approved
Funded
Processing
Paid
Invoice prepared, not yet sent
Waiting on client review
Client has confirmed the amount owed
Payment authorised, entering processing
Cross-border transfer under way
Funds received by the professional
PayStaff (automatic)
Client
Client
PayStaff
PayStaff
Nobody — complete
Reconciliation
One record, not three
Because every invoice and payment stays linked to the work it came from, reconciling a month of payments doesn't mean cross-referencing a spreadsheet against a bank statement against a chat log. The record in PayStaff Earnings and the record your finance team sees are the same record.
If something needs to be adjusted — a rate correction, a disputed line item — PayStaff Protect keeps that adjustment linked to the original invoice, so the history stays accurate rather than being quietly edited after the fact.
Want to see the payment workflow on your own team?
Walk through how invoicing, funding and payout would look for your Philippine team.
