Automated invoicing
Invoices that build themselves from work you already approved
PayStaff Invoice turns verified, approved hours into a ready-to-send invoice automatically — no re-entering numbers, no waiting on a freelancer to remember to send one.
Invoice #1044
Draft
$1,600.00
Amount
36.0
Hours
$44.44/hr
Source: SIPAG hours
Verified
Review
Pending
Approval
Not started
How an invoice gets built
From tracked hours to a finished invoice
01
Source records
SIPAG hours and task attribution feed directly into a draft invoice.
02
Recurring fields
Rates, roles and recurring line items carry over automatically each period.
03
Review
The professional can review the draft before it's submitted.
04
Approval
The client approves the invoice, confirming the amount owed.
05
Connects to payment
An approved invoice flows straight into PayStaff Pay for funding.
Adjustments
What happens when something needs to change
Not every period is exactly the same — a rate changes mid-month, a public holiday needs to be excluded, or a client wants to dispute a specific line item before approving the rest. Automated invoicing doesn't mean inflexible invoicing.
Adjustments are made against the specific invoice and recorded as part of its history, rather than silently overwriting the original numbers. That keeps the audit trail intact on both sides, and keeps PayStaff Protect able to reference exactly what changed and why.
See what an automated invoice looks like for your team
We'll walk through how invoicing would work with your current rates and pay cycle.
